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Editing Notable Alumni

This is a quick documentation on how to add, delete, or modify the Notable Alumni page in the About website.

Alumni images upload:

  • Remember that the image on the right hand side of every row needs to be first configured to the dimensions 58px x 75px (w x h).
  • You can upload these images first to the images > notable folder.
    alumniabout2
  • documentation on how to upload an image
  • tutorial on how to upload an image

To add a new row:

  • Determine where you want to add the new alumni information.
  • Right click on a row, then hover your cursor over the “Row” option in the list that appears.
    alumniabout1
  • You can either select to “Insert Row Before” or “Insert Row After”, depending on where you want to add new information.
  • You can then add your text and insert your image.

To delete a row:

  • Determine which row you want to delete.
  • Right click on the row you plan to delete, then hover your cursor over the “Row” option in the list that appears.alumniabout1
  • Select “Delete Row” to delete that row.

Every semester the Wasch Center talks are recorded and stored in Brightcove.  Each semester is stored as a separate collection — each semester’s collection has a separate playlist number .  At the beginning of each semester this number needs to be put into a cascade page to show the current semester’s recordings.

Here are instructions on how to archive the past semester’s recordings and make a page for the new semester.

  • login to Cascade and go to the Wasch Center web area
  • copy recordings into the past-recordings folder
    • be sure to copy — do not move
    • give the copied file a new name using a good naming convention
      • no spaces, consider all small letters, no special characters
      • for example: fall-2013
  • add the copied page to the list of past recordings
    • edit past-recordings/index
    • add a new bullet
      • put cursor at end of line above location for new page
      • hit enter
    • add text for new (copied) page
      • example: Fall 2013
    • make a hyperlink from text to new (copied) page
      • highlight text
      • click on chain link in tool bar
      • select internal
      • use magnifying glass to point to new (copied) page
      • submit
    • submit index page to save updates
  • change the recordings page for this semester
    • edit recordings
    • change the title on the page to the new semester
      • this is the big text in Content above video
    • change the Brightcove Playlist ID to this semesters
      • you need to get this number from the New Media Lab
      • it is a 12 digit number example: 3216586286001
    • submit the page to save the changes
  • publish the whole site to make the changes public
    • click the Base Folder
    • select the Publish tab
    • submit the publish

 

Sometimes in the process of editing your cascade website you delete a page from cascade but it does not delete from the server.  We refer to these pages left on the server as “orphan pages”.

You generally find these pages through a search — the page comes up through search results and you can see it through your browser, but you do not have a page with that name in cascade.

The following are instructions for deleting an orphan page:

  •  make a page with the same name
    • if the page has the url http://www.wesleyan.edu/yoursite/mypage.html
      • highlight the Base Folder
        orphan1
      • make a page in the Base Folder called mypage
        orphan2
    • if the page has the url http://www.wesleyan.edu/yoursite/about/mypage.html
      • highlight the about folder
        orphan3
      • create a page in the about folder called mypage
        orphan4
    • to create a new page you generally go to New>> Second Level Page
      orphan5
  • you don’t need any data/content
  • you don’t need any meta data
  • just submit the page — creating an empty page with no content
  • Use the Publish tab to un-publish the page
    orphan6

    • go to Publish
    • select the unpublish radio button
    • submit the un”publish”
    • this should remove the page from the server
  • check to be sure the page was removed from the server
    • using browser go to the url of the orphan page
    • be sure you get “page not found”
  • delete the page you just made in cascade
    orphan7

    • highlight the page you created
    • go to More>>Delete
    • submit the delete

You can eliminate this problem.  Be sure to check the boxes in “My Settings”

http://newmedialab.blogs.wesleyan.edu/2011/09/21/setting-your-user-preferences/

The following is some documentation on how you can create a new exhibition in the DAC website.

  • First, log into Cascade and navigate to your website, Davison Art Center.
  • Once you arrive at the DAC dashboard, navigate to the exhibitions folder on the left hand navigation tree, then the pages folder.
    pages
  • Once you navigate to pages, you are ready to move forward.
  • You want to first upload images for your new exhibition page into the images folder, which you can see sits within the pages folder (refer to the image above). To upload an image, go to the blue navigation toolbar at the top of the page, select “New”, then select “File or Image”.
    fileimg
    Make sure you upload two images–one image is a larger image to display on the exhibition page itself, the other is a small thumbnail that will appear on your home page.
  • You are now ready to create the exhibition page itself. First, make sure that the “pages” folder, not images, is selected in the left hand list of navigation. Then, in the blue nav toolbar up top, select “New”, then select “Exhibition Page”.
    exhib
  • In the page that appears after you select “Exhibition Page”, give your page a “System Page”. This is what appears as the page’s url (i.e., www.wesleyan.edu/dac/exhibitions/pages/pagename). The text should all be lowercase and have no underscores or spaces.
    system
  • Then, in the “Inline Metadata” section, in the dropdown, select if your exhibition is “Past”, “Current”, or “Future”.
    meta
  • In the “exhibitions” section, you can now give your exhibition a title, start and end date and time, as well as a Short Description that will appear on the home page, and a Long Description that will appear on the new exhibition page itself. Each field with a yellow asterisk is required for this page to be completed.
    exhibitions
  • After you fill that information out, you will now need to add images to this page. Recall we previously uploaded images to Cascade in the images folder, now we need to connect it to this page. In the Thumbnail field, search for the Thumbnail you uploaded into the exhibitions>pages>images folder. Do the same for the larger image in the “Image” field, and give that larger image a caption.
    imgs
  • In the next two larger text fields, you can add in “Related Events” information and “Sponsor/Other Information”.
  • When you finish all of the above, ensure that you go into the Metadata tab and input Display Name for this page and a Title.
    metadata
  • You’re now ready to go to the bottom of the page and hit “Submit”!

You are able to have external links appear in your site’s navigation — this means you can have a link in your navigation to a page in another department’s web space or to a non-Wesleyan website.

  • In your site’s dashboard in Cascade select the folder in which you want the external link to appear.
    • If you want the link to appear on your home page, select “Base Folder”.
  • Iin the blue navigation bar at the top of the page, select “New”>> “External Link”.
    link
  • You should have now arrived on a page called “New Link”
    • Fill in the “System Name”. It should be something short but identifiable for your external link, the same way you would name a normal page.
    • Paste the url of  the External Link you want this to link to in the “Link” field.
  • newlink
  • Select the Metadata tab.
    • Fill in the “Display Name” — this is what appears in the navigation
  • Hit “Submit”.

When entering events into the university calendar you should never copy and paste from Microsoft Word.  Microsoft introduces hidden characters and formatting that can cause your event to show on the calendar with errors or to not show at all.

If possible you should type the event directly into the calendar system — don’t copy/paste.

If you already have it in Microsoft Word and it is not possible to re-type the event you need to convert the file into plain text before putting the event into the calendar.

Converting your word document to Plain Text on a Windows Machine

  • Open the document that has your event information in Word
  • go to File>Save As
  • select Plain Text under Save as type
    word1
  • Hit “Save”.
  • When you do, a window called “File Conversion” will appear.
  • hit “OK”.
    word2
  • close the open word file
  • Navigate to the file you saved as “Plain Text
    • it will be a .txt file with the same name as your original file
  • open the .txt file.
  • It will automatically open in the “Notepad” app.
    word3
  • Copy the text in this window directly into the description field of your event.
  • It will lose all formatting so you may need to re-add paragraph breaks into the description field

Converting your Word document to Plain Text on a Mac

  • Use Microsoft Word to open the document that has your event information
  • go to File>Save As
    • choose Desktop or another location
    • select Plain Text under Formats
      mac save as screen shot
  • Hit “Save”.
  • When you do, a window called “File Conversion” will appear.
    • hit “OK”.
      mac save as screen shot
  • close the original word file that you have opened
  • Navigate to the file you saved as “Plain Text
    • it will be a .txt file with the same name as your original file
    • you chose the location when you saved it
  • double click on the .txt file to open it
  • It will automatically open in the “TextEdit” app
    mac open text edit screen shot
  • Copy the text in this window directly into the description field of your event.
  • It will lose all formatting so you may need to re-add paragraph breaks into the description field

Creating a CFA Event

Event Page

Every CFA event needs its own events page.  All events pages should live within the cfa/events folder in cascade.  Within the events folder you can set up multiple folders to help you organize/categorize the events.

 

  • Create a new Event Page, in your blue navigation bar, select New->Events->Event Page.
    cfaevent1
  • Give your page a system System Name
    • the system name is the url
    • don’t enter .html it is appended for you
    • consider a good naming convention so  you can find it later
  • Give your event a  Title
    • the title is the larger font on the event page
    • you can use some html tags in the title
    • for example: Marc Bamuthi Joseph’s <i>Word Becomes Flesh</i>
  • cfaevent2
  • fill in the Place and Time section
  • add the Date and Time of your event
  • the Location
  • the Price
  • Purchase Link for ticket purchases
    • if a link is entered the icon will appear on the page linked to the input address
    • but if left empty, it will instead say Free.
      cfaevent3
  • Images Section – attach images –
  • Thumbnail is  for pages where multiple events are listed
    • Note that the Thumbnail image should be 130px by 130px, and
  • Highlight  is used if featured on home page
    • Note that the Thumbnail image should be 130px by 130px, and the Highlight image should be 960px by 500px.
      cfaevent4
  • In Top Information, you can enter in information, images, or video (YouTube) for top of the page.
    • this information appears above the breadcrumbs and title
      cfaevent5
  • In Short Description, enter a small paragraph
    •   used on a listing page
    • used on highlight section of the home page.
      cfaevent6
  • In Long Description
    • information that will appear on the events page only.
      cfaevent7
  • In Navigation Footer
    • extra information for under the navigation on the left side
      cfaevent8
  • Make sure this page is set to be indexed
    • go to Edit->System
    • The Include when indexing box should be checked.
      cfaevent9
  •  hit “Submit” to create your page.

Home Page

You have control over what events are highlighted on the homepage.  To add an event to be highlighted on the home page:

  •  in your left hand page navigation, select index
  • then select Edit
    cfaeventa
  • Use the page chooser (button with a paper and magnifying glass icon)
    • select the event page to be highlighted on home page
    • this will show the date and location of the first place and time
  • You can add a highlight with the “+” button
  • You can delete an existing highlight with “-” button
  • You can re-order the highlights using the up and down arrows
  • Make sure to hit “Submit” to make your changes.

All Events

This page is automatically generated.

 

Archive

This page is automatically generated.

 

Event Group

You can create a page to display all events associated with a group. Create a series or other event group by:

  •  select New->Events->Event Group
    cfaeventb
  • Information
    • put the title of the group (use Heading 1 for consistency)
    • put any other information that should appear above the events
  • Navigation Footer
    • put information that will appear at the bottom of the left hand navigation
  • Adding event pages to this group
    • Using the page chooser (button with a paper and magnifying glass icon) select event pages
    • Add additional events with the “+” button
    • Remove events with the “-” button
    • Reorder events with the up and down arrows
      cfaeventc
  • When you finish, make sure to hit “Submit” to create your event group page.

 

Event Group Archive

  • Create a series or other event group archive by selecting New->Events->Event Group Archive
    cfaeventd 
  • On the page, you can add more information under “Information” and “Navigation Footer”.
  • Using the page chooser, select the Event Group page you would like to archive.
    cfaevente
  •  When you finish, make sure to hit “Submit” to create you event group archive.

Editing the CFA Sidebar

Here are the steps you can take to edit the CFA sidebar.

  • First, navigate to the sidebar block. This is located in your left hand navigation list, within the folder “sidebar”, then the actual block is also titled “sidebar”.
    cfasidebar1
  • You should then hit “Edit” in the tabbed navigation near the top of the page under the heading “/sidebar/sidebar”.
  • On this page, there are different variables that you can manipulate.
  • The first section you can edit or change is in the “Buy Tickets” section.
    cfasidebar2

    • In this section, you can change the link in the “Purchase Link” field if necessary.
    • Similarly, under “Short Description”, you can edit that description to match any new information, such as new box office hours (if applicable).
  • The next section you can edit is the “View Brochure” section.
    cfasidebar3

    • Here, you can add a link to the brochure, whether it be an “Internal Link” (directed to a page within your website), or an “External Link” (directed to a source outside your website).
    • Also, you can upload an image of the brochure. The size of this image should be 168 x 230 px.
  • Next, there is the “Join E-Newsletter” link. You can also change the link to correspond to the right page as it is in the “View Brochure” section.
    cfasidebar4
  • The following section is the “Socialize with Us” section. This is where your social media and sharing links are located.
    cfasidebar5

    • You can change the links to whichever links are appropriate, add more social media links (through the “+” symbol found on the left) or delete old ones.
  • Next, there is the “CFA Blog” section.
    cfasidebar6

    • You can update the image to correspond to a more current image of your blog, change the link if necessary, and also change the “Number of Posts” that will appear in your side bar from the CFA blog.
  • Finally, you have Creative Campus and ICPP button links as the last two sections.
  • After you make any changes, be sure to hit submit so your changes will be made.

On most second level pages in the CFA site, you have the ability to change the header image for each page. The only pages you cannot change the header image on are the home index page, as well as pages with in the events folder (with the exception of the events index page).

Here is how you can change that header image on the second level pages.

  • You need to first upload your image into Cascade. To do so, in your left hand navigation list, select the “images” folder.
    cfaimage1
  • Then select “New” from your blue navigation bar, then File or Image. Go ahead and upload your image file.
    cfaimage2
  • After you’ve uploaded  your image to the “images” folder, select the second level page where you want to change the header image, and hit “Edit” for that page.
  • On the page, under the “Banner Chooser” section, you’ll find the “Banner” file area, where you can then select the button to search for a new image (with the paper and magnifying glass) and find your new image file.
    cfaimage3
  • Once you’ve changed the header image, you can hit “Submit” and your changes will be made.

Cascade automatically saves versions of the pages of your site. Each time you make an edit to a page and save, Cascade will store both the new page and the old one as separate versions. If you make an edit to your page and realize it’s not what you wanted, you can return to a previous version of the page. You can also compare an older version of a page to the current one.

  1. To access the versions of a page, first locate the page in the Cascade navigation. Hovering over the filename will reveal a drop-down arrow, as shown here. hover  Click on the arrow to show a list of options.
  2. From the list of options that appears, click on the Versions option.
    dropdownoptions
  3. This will bring you to a page that lists the previous versions of the page. Remember that each time you make an edit to a page and save it, Cascade stores a new version of the page.
    versionslist
    * Note: You can also access this list by selecting the page in the Cascade navigation, clicking on the More tab, and selecting Versions from the drop-down list that appears as shown below.
    versionsopt2
  4. Clicking on any version in the list will open a preview of that version. You will see a notification that you are viewing a version, followed by some options.versionlinksYou can click on the Newer or Older links to see previews of the next newest or the next oldest version of the page. Clicking on the Current link will return you to a preview of the current page.
  5. Clicking on the Compare with Current link will show you the differences between the version you’re viewing and the current page.versioncompare
  6. If you want to restore an older version of a page, click on the Activate link.

Using versions can be a useful tool in Cascade. To make versions even more productive, you can add comments when you edit a page to keep track of the changes you make. To do this, simply add a description in the text box titled Version Comments when you’re editing a page.

versioncomments

Your comments will appear when viewing the list of versions, as shown below.
examplecomments

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