Feed on

Add in New Students

Step 1: Upload images in the appropriate sizes to the appropriate folder under images/students.

(image sizes are: 170×190 for senior advisors and 200×264 for tour guides)

Step 2: Edit the page by clicking the “edit” tab at the top of the page,

Screen Shot 2016-06-06 at 4.48.38 PM

and this form will come up:
Screen Shot 2016-06-06 at 4.27.53 PM

Step 3: To add a new student, click the green “+” symbol under the “students” section.  This will add a new input form for a new student directly below.

Screen Shot 2016-06-06 at 4.41.05 PM

In the student information input form,

Screen Shot 2016-06-06 at 4.42.22 PM

Step 4: Add the Student’s Name
Step 5: Add the Student’s email address
Step 6: Choose a PDF to link to (pdfs should be uploaded to “connect/pdfs”)
Step 7: Choose a picture (size 170×190 for senior advisors; 200×264 for tour guides)

Repeat steps 3 thru 7 for each additional student.

To Delete a Student

  • Click the red “-” symbol in the box with that student’s information in it.

To Re-Order Students

  • Use the dark blue “^” symbols to edit the order in which each student appears.

Once Edits are complete

  • Click “Submit”
  • Publish your page

Using Faculty pages

It may be useful for your site to have a separate page which lists relevant faculty members. This tutorial will teach you how to create and set up such a page.

Screen Shot 2016-01-26 at 10.13.12 AM

  • To have a faculty page, you must first create a page with content type professionalinfo-individual. If this content type is unavailable, please talk to your site admin or ITS. Make sure to “Include when indexing” to allow the page to show up in the sidebar.
  • Once the page is created, you can begin adding faculty members.facultydocs
    • If you wish to separate the faculty members into distinct subgroups, i.e. Professors and Visiting Professors, click the green “+” button directly below “Group” (see ‘a’ on image below). The “Name” field provides the heading for this subgroup of faculty.
    • In the field “User Name”, insert the username of the faculty member that you wish to add to the list. This will be their email username.
    • If you wish to add more faculty to the list, use the green “+” button (b).
    • If you wish to delete a faculty member or an empty field, use the red “-“ button (c).
    • If you wish to rearrange the order the members appear in, use the up/down arrow buttons (d)

Step 1 – Upload a photo:

  1. Navigate to the folder called “/alumni-items” and find the appropriate sub-folder based on the alum’s last name.
  2. Each of these alphabetically-named folders has an “/images” folder nested inside of it. If you have a photo of the alum to upload, upload it to this folder.  (new > image in blue top navigation bar).  The photo must be cropped to 75 pixels wide x 100 pixels tall.   The naming convention is “LastName-FirstName.jpg”

Step 2: Create A New Page

  1. Create a new page inside “/alumni-items”.  File this page away under appropriate alphabetical sub-folder, depending on the alum’s last name.
  2. Under the “system” tab,  select the Content Type “components/alumni-item”
  3. Choose the photo you uploaded in Step 1, or select an already-uploaded photo from the /images subfolder under the alphabetical subfolder you’re currently working in.
  4. If there is no photo, be sure to check the “Display on Extended List Only?” checkbox.  This way the alum will only show up on the “Extended Alumni” page.
  5. Select a category where the alum’s name will be displayed.
  6. Fill out the person’s last name, first name, two-digit graduation year, and biographical information.
  7. Click “submit” to save.

With the launch of the new Master Calendar, the process of adding events to a department web site has changed.

If you have set events to appear on your website and you do not see them,

  • Please first log into Cascade to see if they appear on your page within Cascade
  • If they are in Cascade
    • publish your page and they will now be live to your site
  • If they are not appearing in Cascade
    • make sure you have added the event to your department website by following the directions below

Adding events to a department website

  • After your event is approved in Master Calendar, go to your portfolio
  • Go to Select Department Websites from the Events & Scheduling bucket.
  • Find your event in the list
  • Press Add Website to the left of the event
  • Select the webpage/department on which you want the event to appear
  • Use the arrows in the center to move your selection to the box on the right
    • You can have it appear on multiple pages if the events has multiple sponsors.
    • Please make sure to request permission from the owner of the other site before posting.
  • Save your changes
  • Once you have selected and saved the websites, there will be a 5 minute delay before the event is available to appear on your website.

Your event page in Cascade will auto-publish each night with the updated information. If you would like your event to appear on your web page before the auto-publish runs, you may log into Cascade and manually publish your page or your whole site.

Still Not Appearing

If you have completed the steps above

  • looked at the page in Cascade and don’t see your events
  • use the portfolio application to add the event to your website

and your events are still not showing on your website please email wes_events@wesleyan.edu Please give the date, time and title of the event and the url of the page the events should be appearing on.


If you do not currently have a feed of your departmental events to your website, you will need to request having this set up.

  • Please go to Service Now and add in a request ticket for this. Web and Video Service (formerly the New Media Lab) will work on adding events to your website and getting your website added to the Select Department Websites page.

Once everything has been set up, you can select your Department Website for the event you wish to appear on your new page.



In order to add a brightcove video to your post please follow these steps:

  • On the sidebar to the right of your wordpress site, select “plugins.”

Screen shot 2015-11-06 at 2.42.40 PM

  • Next, scroll down, find “Brightcove Video Embed,” created by Jason Vienneau, and check the box next to it.

Screen shot 2015-11-06 at 2.43.18 PM

Now, when you create a new post and want to insert a video, select the camera icon on the top of the toolbox.Screen shot 2015-11-06 at 2.51.13 PM

Screen shot 2015-11-06 at 2.45.41 PM

  • Select Single Video or Playlist.

Screen shot 2015-11-06 at 2.49.19 PM

  • Enter your 13-digit Brightcove ID.

Screen shot 2015-11-06 at 2.47.12 PM

  • A short code will come up in the textbox. Once you have published the post a video will be in its place. Screen shot 2015-11-06 at 2.47.45 PM
  • Your post should now include a video!

Editing Map Markers

Some pages have a map that has predefined markers on it for visitor reference. Such a page is displayed below (without any map markers)

Screen Shot 2015-10-23 at 2.42.26 PM


1. There should be a folder in the left sidebar which says “map-data”. In this folder, you should find a page called “map-markers’. Go to this page and click the “Edit” tab.

2. As you can see in the image below, there are editable sections where you may input the required data.
To add a map marker, you should know the longitude and latitude of the marker. The address field does not need the full address but rather a ‘nickname’ for the marker which allows the visitor to identify the location.  You will also need a link to Google Maps for the actual location.

Remember, you can always add another marker by clicking the green ‘+’ icon.

Screen Shot 2015-10-23 at 2.44.39 PM


3. You may notice the field “Custom Icon”. If there is not already an icon, you may use the default image. This is found in the ‘map-data’ folder within the ‘img’ subfolder. Use the image named “parking-icon.svg” unless told otherwise.

4. Once you’re done adding and editing the markers, click “Submit”.

The “Restaurants” page is similar to the “Lodgings” page, but with extra formatting needs as will be shown in the tutorial below.

Screen Shot 2015-10-23 at 2.17.32 PM

1. Click the “edit” tab at the top of the “Restaurants” page. This is where you can make edits to the content.

2. Under the main content area, there will be sections as shown in the image below.
Adding a section allows you to add another option to the navigation bar.
Each section will list the restaurants by area and the formatting guide is shown in the image below.Screen Shot 2015-10-23 at 2.18.57 PM

3. Once you’ve finished editing the page, get rid of any unused sections you may have added and click “Submit”.

The “Lodging” page gives visitors information about surrounding accommodation options listed by distance from campus. This tutorial teaches you how to edit the information on such pages.

Screen Shot 2015-10-23 at 2.07.01 PM


1. On Cascade, go to the relevant page and click “Edit” in the top tab. This will bring you to the page where you can start making content changes.

2. Edit each section as necessary, keeping in mind that each section’s subheading should be formatted as “Heading Three” (as shown below)

Screen Shot 2015-10-23 at 2.09.53 PM


3. Once you’ve made the necessary changes for each section, click submit!

Some sites will have a dedicated social media page which allows visitors to connect with you via social media. Screen Shot 2015-10-23 at 1.31.47 PM


This tutorial will teach you how to edit such pages.

1. Click on the edit tab for the necessary page.
In this example, the social media page is highlighted in the left column (“social_media”) and the “Edit” tab has been selected (Top toolbar). This allows you to make changes to the page.

Screen Shot 2015-10-23 at 1.33.31 PM


2. Under the main content area (where the bolded word “Social Media Listing” is found in the previous picture), there are entry boxes that look like this – without annotations, of course.Screen Shot 2015-10-23 at 1.54.20 PM



You can add additional sections and additional links depending on your needs. Make sure you choose the right icon and insert the relevant link.

3. Once you’re done adding the necessary icons and sections, you’re done! Click submit.


The first step is to enter in the live broadcasting events on the Wescast page in Cascade. You can enter in as many events as you like and only two weeks of future events will be displayed by default.

Adding Events to Cascade

To edit events go to http://cascade.wesleyan.edu.

  1. Select WesCast from the dropdown to the right of the logo.
  2. Open the upcoming-webcasts folder from the navigation tree on the left
  3. Select webcasts block
  4. Select edit from the tab menu
  5. Add events by clicking plus sign and enter information
  6. Submit


Note: Events submitted are published overnight so you won’t see them live until the following day. You can also manually publish index, channel2, and channel3 to see them right away.

Events will be displayed at http://www.wesleyan.edu/wescast. When no events are being broadcasted on a channel page, a message saying the broadcast is unavailable and the next broadcast information will be displayed if one exists. Any event will remain on the left until the night after 24 hours has passed. Once that time has passed it will be automatically removed. A countdown to the event will occur an hour before the event is broadcasted. When the countdown is complete the page will refresh for 15 minutes. This is for people who arrive at the page waiting for the event to occur; otherwise they will not see the stream without manually refreshing. Once the event is complete and the stream is closed they will come back to the screen, which announces the next event if one exists.


 Broadcasting from WireCast

There are 3 channels you can broadcast to. Depending on what channel you use, it will show on the appropriate page. They are:

Channel 1


Channel 2


Channel 3


The default stream name in Wirecast is myStream. You can use this name for all channels. If you need help setting up Wirecast for streaming please consult the help section of the application. The setup for channel 1 will look something like the image below. Encoding settings may vary.


Older Posts »

Log in